Present: Rob Furlong, Tom Pearson, Sue Perouty, Pat Rogers, and Sallie Foster with TPSI.

Absent: John Munno, Mike Wooten, Elizabeth Ewen

The minutes of the October 26, 2000 meeting were reviewed. Corrections were noted. Motion by Rob Furlong to accept minutes with corrections, seconded by Tom Pearson, and approved unanimously. Sallie instructed to send corrected copy to Jim Mellarkey for posting on the website.

Sallie Foster, property manager, had been out sick all week and did not have a formal manager's report. Sallie distributed copies of the correspondence for the month. All letters were reviewed with follow-up needed for: Mike Pugh3131 Laurel View Drive - coupons, BHS info (Sallie to give Mr. Pugh website address and e-mail address for BHSHOA.

Raimondo 3206 Split Oak Court - HW heater behind fence

M. Webster 3249 Stone Eagle Ct - polybutelene leak (Sallie to write letter to Webster but also to call & write county about continual problem.

Trent Harrison, Vice President of Trenton Property Service along with Sallie Foster, property manager spoke with the board about payment of coupon books for the community. In the past, TPSI had paid for the coupon books. It was proposed to switch the payment to BHSHOA instead of TPSI with an adjustment in the management fee to offset the costs. The increases in the management fees from 1996 to 2001 were reviewed and it was revealed that there was only a 5% increase over a 4-year time period. After discussion with the treasurer and the other board members, Rob Furlong motioned to have BHSHOA pay the entire bill for the coupon books when due either in December or January - with the stipulation that the community would only be responsible for $700 of the invoice. Any overage above $700 would be divided by 12 months and that figure would be deducted from the management fee for the year 2001. Since the coupon books were not budgeted for in 2001, if the community only paid $700 and the management fee was decreased accordingly for the overage, this would pave the way for renegotiating the coupon books for the year 2002 on a clean slate. Motion seconded by Tom Pearson, and approved unanimously.

Tom Pearson, treasurer, reviewed the delinquent accounts per court. There was discussion as to how to "crack down harder" on the severely delinquent accounts. A suggestion of publishing the names of the delinquent homeowners in the newsletter was discussed. In addition, it was brought up that if homeowners were delinquent, they should not have the privilege of parking in the HOA parking pads. Sallie has samples of letters and flyers that have been put on cars in another community. She will bring them to the January meeting. The discussion will be revisited in January.

Tom Pearson also handed out copies of the Reserve Study done by Gardner Engineering. Tom indicated that after careful review, that if BHSHOA were to continue trying to do the asphalt paving on the courtyards, that the reserve line item in the budget for 2002 might need to be increased 10% again. Alternative methods of paving the courtyards, including bringing them up to county standards, was discussed. Topic put on hold till January 2001 meeting.

Rob Furlong asked Sallie to do a comparison between Box Hill North and BHS - including fees and amenities. Sallie to get this information for the January 2001 meeting.

Sallie also instructed to call Benhoff Paving to get an approximate percentage increase as to what it would cost to bring the private courtyards up to county standards.

The board then held the election of officers for the year 2001. Pat Rogers nominated Rob Furlong as President, seconded by Tom Pearson, approved unanimously.

Pat Rogers nominated Sue Perouty as Vice President, seconded by Rob Furlong, and approved unanimously.

Pat Rogers nominated Tom Pearson as Treasurer, seconded by Sue Perouty, and approved unanimously.

Sallie presented the engagement letter from Paul Kahline of SMG for the 2000 audit of not to exceed $1000. Motion by Sue Perouty to approve SMG as the auditor for 2000. Motion seconded by Tom Pearson, and approved unanimously. Rob Furlong signed the contract. Sallie to copy and send in to Paul.

Motion for adjournment was made by Pat Rogers, seconded by Tom Pearson, and approved unanimously.

Meeting adjourned at 10:20 PM.