Rob Furlong, President of the Association, called the meeting to order at 7:37 PM.
Present: Rob Furlong, Tom Pearson, Pat Rogers, Sue Perouty, and Sallie W. Foster with TPSI.
Absent: John Munno and Julie Hans
Elizabeth Ewen had resigned from the board prior to this meeting.
A quorum was present.
The board reviewed the minutes of the July 18, 2001 meeting. A correction was made to page 1, paragraph 6, regarding the dumpsters. The following is to be added:
"Possibly two (2) additional containers will be added to the community dumpster day for the year 2002."
A motion was made by Rob Furlong to approve the minutes with the correction, seconded by Tom Pearson, and approved unanimously.
Tom was unable to give a Treasurer's Report since Sallie did not send out the financial information (or the manager's report) prior to the meeting. Tom did briefly discuss that he had been monitoring the budget monthly and felt that the association had a good handle on it for the upcoming year. The board knows what increases there will be and has been able to input them into a projected new budget for the year 2002. Tom will try and bring that projected budget to next month's meeting in September.
Tom discussed that he had the signs and wanted to know the correct order to place them on the posts. Rob and Tom will take a look at the posts to see if longer ones are needed or if they can use the ones that are presently on the property.
Sue Perouty discussed the water problem her neighbor had on Stone Eagle Court. He told Sue that he had the county out 11 times and every time they stated that the water bubbling up out of the ground was not their responsibility and it was not chlorinated. The homeowner had to hire a private company to analyze the water and repair the leak, which was very costly. It appears, however, that since the water leak has been repaired that the water that had been plaguing Sue Perouty on the side of her home has ceased. It possibly could have all been related with water leaking underground for a very long time. Sue will keep an eye on the situation.
Sallie went over the manager's report.
Ivy Hill Nursery Company agreed to a new 3-year contract at only a 5% increase. Sallie received the contract and forwarded it to Rob Furlong's signature. With this contract in place for the next 3 years, it would mean that the board of directors has held the costs down to only a 5% increase over the span of 6 years.
Sallie still has not gotten an update from Harford County regarding the courts. She will contact them again this week.
The new signs for the community were dropped off at Tom's home and are being taken care of by Tom and Rob.
The asphalt paving for Rock Creek Court is scheduled for the week after Labor Day, Sept. 4-7th, 2001. Sallie will send out notices to everyone on that court the week before notifying them of the construction work.
Pat Rogers still has to do an inspection of the concrete for Rock Creek Court to see if there is any replacement work needed.
Sallie had copies of the financial statements from the auditor for 2000 to hand out. Previously the board had only seen the draft. This is the final documentation.
Sallie reviewed the correspondence and architectural approval letters that went out during the course of the month.
The delinquent report from Tracey Bentz that she e-mailed the board did not go through. Sallie had a copy that Tracey had faxed. Sallie copied the report and the board reviewed. Sallie to keep on top of Tracey and the delinquent reports.
Sallie also to find out if Tracey has access to "AutoTrak" which is on the Internet. It tracks individuals from previous addresses, etc. so it could be used for the delinquent accounts.
Rob informed everyone that his wife, Peggy, is approximately ½ finished with the typing of the documents for the association. The fees for this typing were discussed and Rob was asked to find out if $2/per page would be adequate reimbursement to Peggy for her typing time and labor. Many of the pages were more difficult because they had to be formatted due to the information to be typed, i.e. survey boundaries.
Since Elizabeth Ewen resigned from the board, there is a space available. Rob informed the board that he spoke with a neighbor who was interested in the position. His name is Joe Kowalski and he lives at 3136 Hidden Ridge Terrace. Joe was not able to make the meetingdue to a previous engagement. Rob motioned that Joe Kowalski be nominated to the board to replace Elizabeth Ewen. Motion seconded by Sue Perouty and motion passed unanimously. Sallie to write Joe a "welcome" letter to the board.
Pat Rogers announced that he would be taking his last evening class this fall and it would unfortunately fall on a Wednesday evening. Therefore, the board meetings for the remainder of the year will be as follows:
Thursday, September 20, 2001
Thusday, October 18, 2001
Thursday, November 15, 2001
Wednesday, December 19, 2001
All meetings will take place at TPSI in the conference room.
The meeting adjourned at 8:36 PM.