Sue Perouty, Vice President of the homeowner's association, called the meeting to order at 7:30.
Present: Sue Perouty, John Munno, Tom Pearson, Julie Hans, Rob Furlong, and Sallie W. Foster with TPSI.
Absent: Pat Rogers, Elizabeth Ewen
A quorum was present.
Tom reviewed the Treasurer's report. The dumpster bill for the spring clean up was higher than expected. Only $2,000 was budgeted in the Community Events and the bill was for $2940. This will put that account over budget for the year. There was discussion whether there should be another spring clean up event next year or whether there should be more dumpsters. Sallie was asked to get some prices on dumpsters from other companies for budgeting purposes. It was discussed about leaving the dumpsters at their locations all weekend and if they were overflowing, then the community would just have to pay Harford Sanitation for another truck to pick up the overflow items. It was felt that this was better than having them pulled early - since it had been reported that some of the dumpsters were really not full.
Sallie was also asked to speak with Rob at Ivy Hill regarding the contract for next year. This is the end of our 3-year contract. The board would like to know if he could keep the price the same or if he had to raise it - what the percentage would be along with a justification. If the price was too high, then Sallie is to get a bid package ready to go out. This information will be needed for the budget for 2002.
Sallie went over the manager's report. Gardner was completed with the marking of Stone Eagle Court and had sent the bid package to Benhoff. They were trying to fit the project into the scheduling. No date has been set yet.
Sallie instructed to send letter to 3315 TFC about their dog barking and being tied up outside.
Sallie presented the board with a complaint about 3304 Raccoon Ct. In addition, Sallie told the board, that 2 more complaints were called in and they would be sending them both in writing to the office. Sallie also reported that a neighbor had called and reported that there was a petition going around RC for everyone's signature regarding the numerous violations that were occurring at 3305 RC.
The board asked Sallie to contact Mike Mannes and find out if we could put a lien on a home and subsequently foreclose for violations that were not cured. Sallie was instructed to write the owner of 3303 RC and report the violations along with the enforcement options available to the board.
Tom went over some old approval letters for architectural requests. He felt that the letters should reflect what the rules and regulations permit. Sallie to have her new secretary redo all the approval letters and coordinate them into templates and also revise them according to the rules.
Sallie also to find out from Mike Mannes about late fees for the HOA. Can we charge them and what percent - according to the new law that was past in 2000.
Sallie reported the signs were still not completed. She is to call and get definite date.
Sue Perouty presented a list of items that needed to be addressed:
1) The basketball hoop is still on common property on Split Oak Court. Sallie reported that when the men she sent over there to remove it, the owner came out and said she would call the police. Sallie instructed to have the BB Hoop removed since it is on HOA property. Sallie volunteered to go with the men. If the woman wanted to put it in her backyard, that would be great, but if not it was going to be removed.
2) Rock Creek Court was becoming quite messy. Sallie instructed to send the Split Oak Court memo out to everyone on RCC.
3) 3410 WMC - roof patched with different color shingles. Sallie to send owner letter stating that his roof patch is not in compliance with the HOA's architectural guidelines.
The board discussed the fact that Elizabeth Ewen had only attended one meeting since joining the board. The board would write her a letter in regard to that.
The meeting was adjourned at 9:10 PM.