Sue Perouty, President of the Board of Directors for the Box Hill South Homeowners Association, called to order at 7:35 PM.

Present: Sue Perouty, Rob Furlong, Jennifer Bergquist, Frank German, Tom Pearson, Sallie W. Foster and Teresa Haines, both from TPSI.

Excused Absent: Sally Raphel

Absent: Randy Shaver

Visitor: Richard Drury, Attorney

Visitor - Richard M. Drury

Sallie introduced Mr. Drury (Rick) and explained to the Board that she sought him out due to the high percentage of delinquent accounts in BHS. After an in-depth review of the current accounts in collection by the President, Sue Perouty, and the Property Manager, Sallie W. Foster, it appeared that the collection accounts were not "actively" being worked on and the process was extremely slow. Mr. Drury currently handles numerous accounts for other homeowner associations and does the collection of these accounts by "contingency" basis - - meaning the HOA does not have to pay for services up front. When the lawyer gets paid, then the Association gets paid.

Rick outlined the process his office does and the time frame in which each step is accomplished. Comparing Rick's time frame and the present attorney, the time difference was considerable - usually 3-4 months quicker if using Mr. Drury's firm.

The Board asked numerous questions, inquired as to what resources were available to him to get pertinent information in order to "track down" some of the individuals that we do not know where they work, etc. The data bases that Rick uses seems to be more comprehensive than the one's currently used with our present employer.

Mr. Drury left the meeting at 8:30 PM. The Board thanked him for his time and told him that Sallie would get back with him on the decision of the Board.

The Board discussed the current "Collection Policy" that is in effect and the steps included:

Reminder letter after 30 days

Stronger reminder letter after 60 days

Demand letter after 90 days

Turn over to attorney after 120 days

Due to the amount owed the Association which is currently:

$ 10,107.00 amount owed from accounts in collection

$ 10,706.00 amount owed from homeowners not paying their fees on time but have not yet been turned over to the attorneys. This amount is caught in the 120-day cycle which is crippling the community of its cash flow.

After a brief discussion, a motion was made by Rob to start using Mr. Drury on any new delinquent accounts. Motion seconded by Tom, and approved unanimously. Sallie to work with the current attorney to clean up the remaining accounts with him.

New Collection Policy - the Board will review this under New Business.

Minutes

The minutes of the February 18, 2004 meeting were reviewed and approved.

Financial

Sally Raphel, the Treasurer, was not able to be present at the meeting but sent a written report for review by everyone. This report noted some MTD variance discrepancies which Sallie needs to correct internally in the computer due to input of the Annual Budget. There were also a few coding corrections that Sallie needed to make. The cash flow is in the negative because of several reasons, delinquent accounts, amounts not paid but not in collection, and high snow expenses for the beginning of the year.

Sallie also reported that the CD that renewed last month was not put into a "new" money market account as discussed. Sallie added it to the existing money market account with MBNA, thus raising the balance and increasing the interest percentage.

Manager's Report

Sallie then reviewed her Manager's Report

Monthly Reminders: No NSF charges for the last 3 months. A review of the capital expenditures for 2003 was listed along with 2 projected improvements for 2004. In addition, the $1,000 retainage has still not been paid to the playground company. The ruts were not filled in correctly. Due to the continual wet weather, the Board will wait until job can be done to their satisfaction.

Action Items

1. Junk - at 3200 Pinecrest Court has disappeared. Sallie's Assistant Property Manager, Teresa Haines, called many different agencies in the community and was able to get swift action and cooperation with the county and the homeowner.

2. Siding - there were two (2) homes that had extensive siding damage from Hurricane Isabel. The home on Split Oak Court has been completed. The home on Timberwolfe Court has not. Sallie to remind homeowner with 2nd letter. It may also be a building code violation. Teresa will check with Harford County.

3. Water issue on SEC - Sallie to meet with Joe Bittner when he returns from a business trip.

4. Sallie scheduled the following activities:

a. April 17, 2004 Yard/Craft Sale Ad to appear in Aegis

b. April 23-26, 2004 Dumpster Weekend Mailing to Homeowners

c. May 4, 2004 Semi-Annual Meeting Abingdon Fire Hall (R&R)

d. Nov. 9, 2004 Annual Meeting Mailing to Homeowners

Correspondence

1. The Board reviewed the few letters that were sent to homeowners during the past month.

Complaints

1. Due to written complaints received by TPSI, four (4) letters were sent to homeowners informing them to rectify the situations. Two (2) complaints were due to dog waste and yard maintenance and the other two (2) were complaints about fences.

Rules/Regs

1. There were five (5) approval letters sent out this past month. Two (2) for fences, one (1) for a new swing set; one (1) for a new shed; and one (1) for a new color for the front door.

Old Business

1. Sue reported that the concrete sidewalk was still not completed by Timberwolf Court. Sallie to get Benhoff to complete patch.

2. Red/white truck at end of HRT - tow if still not in compliance.

3. Speakers for Semi & Annual Meeting:

a. Semi-Annual Meeting: Sgt. Robert G. Smolek, MD State Police, Technical Investigation Division.

b. Annual Meeting: Community Policing Division, Harford County Police

4. Rules/Regs - the last and final print out was reviewed and many changes and improvements were done. These will be mailed out with the Semi-Annual Meeting Notice for review at the meeting. Teresa to handle the revisions.

New Business

1. Newsletter - Jennifer had draft. This was reviewed and a few changes and additions were made. This will be given to Sallie to mail out with the Yard/Sale - Dumpster Weekend Notice that will be mailed soon.

2. Hidden Ridge Terrace - Sallie asked to have Benhoff investigate some "alligator cracks" around the curb by the mailboxes.

3. New Collection Policy - after much discussion a motion was made by Rob to approve the following New Collection Policy. Motion seconded by Sue and approved unanimously.

a. Reminder letter after 15 days - giving homeowners 15 days to pay.

b. If not paid at the end of those 15 days, a Demand letter to be sent giving 15 days to pay.

c. Account to be turned over if not paid by 45 days after due date.

4. Sallie to write up new criteria for collection policy and send to Rick Drury along with acceptance letter.

5. Newsletter - Message from the President. Rob did the message this time and concentrated on the dollar amounts for services and delinquent accounts.

The meeting adjourned at 10:00 PM.