Board of Director's Meeting Minutes

Meeting Minutes

February 16, 2000

The meeting was called to order at 7:31 PM.

Present: Rob Furlong, Tom Pearson, John Munno, Pat Rogers, and Sallie Foster with TPSI.

Absent: Dave Hastings, Al Peisinger

A quorum was present.

There were many questions from Tom about the financial statement. The biggest one being about the tax line item which still appears on the budget. The BOD asked Bill Harrison to come into the meeting to talk with them about what he had done. Bill explained that the tax line item is on there because it was on the last budget, however, if you wanted it removed, that was fine also. Bill's main clarification was that when the taxes came due, they would be paid out of the savings account and not out of the operating account.

Sallie was asked to change two codes from M. Mannes. They were to be transferred from office supplies to legal. The board also wanted to know why the coding was "Hooper". Sallie was also asked to change the $40 charge from office supplies to repairs & replacements.

After reviewing all the finances, a motion was made by Tom that a monthly reminder be put in all the monthly meeting minutes that says "Monthly Reminder - remove tax line item for year 2001 because taxes will be paid from savings account". This way when budgeting for the 2001 year comes about, the board will remember not to budget for taxes. Motion seconded by John and approved unanimously.

The bids (from Benhoff, K & P Equipment, and C.A. Grinnell) for the drainage problem on Tree Frog Ct were reviewed at length by the board. A motion was made by John to approve Benhoff as the contractor for this project. Motion seconded by Tom and approved unanimously. This motion was dependent on Sallie find out what a Y-1 inlet was from Joe Bittner. Sallie instructed to call Joe and send out e-mails to everyone. The board would then discuss it amongst themselves and Rob would then contact Sallie with final OK. Sallie also to find out if we could also tie in the downspouts from the homes at some point in the future with the system he proposed.

The proposals for auditors/taxes were discussed. Sallie explained that Ken Morris who was contacted January 17, 2000 was supposed to have his bid in, however, he never did. Therefore, there were only 2 additional proposals (along with Hajek). The board discussed all of the proposals and a motion was made to accept Paul Kahline with Scheiner, Mister, Grandizio to do the taxes and audit for 1999.

The ABC course sponsored by CAI that was going to be held at the Anne Arundel Police Department was discussed. The location was a little far away and some couldn't make it. Pat wanted to call and find out where the future ones were going to be and Sallie to get the 2000 course booklet.

Pat Rogers presented an architectural "happening" where the owner really had not requested it yet but want to find out what the largest shed he could have in his backyard -- which is a townhouse. After much discussion, it was agreed that up to a 10' x 12' shed would be approved for townhomes.

Rob reported that there is a goldish/brown Honda parked by the BB net that hasn't moved in weeks/months. Sallie to run plates.

Meeting adjourned at 10:00 PM