Sue Perouty, President of the Box Hill South Homeowners Association called the meeting to order at 7:35 PM. The meeting took place in the conference room of Trenton Property Services, Inc. (TPSI) at 126 S. Main Street.

Present: Sue Perouty, Rob Furlong, Joe Kowalski, Stephanie Vancura, and Sallie W. Foster with TPSI.

Absent: Tom Pearson, and Sally Raphel.

Sallie reported that Tamie Sellers called her today (January 15, 2003) and said that she was going to have to resign from the board. At the present time, she is unable to commit the time necessary.

A quorum was present.

The minutes of the December 18, 2002 meeting were reviewed and approved as read.

Treasurer's Report

Joe handed out a recap sheet of the entire year for expenses minus the figures for the capital expenditures. Overall, Box Hill South was able to save approximately $15,000 in the following areas:

$ 1.6 k grounds maintenance

$ 2.0 k repair and maintenance

$ 1.7 k trash removal

$ 6.3 k snow

$ 1.6 k utilities

$ 1.9 k beautification

$15.1 k total in savings

Joe asked Sallie how checks were handled at TPSI. Sallie explained that all invoices for BHS come to her for her review and coding. The invoices then are sent to the accounting department where a check is cut. All checks are then handed to Bill Harrison, President of TPSI, who reviews each and every check along with the invoice. Therefore, there are actually three (3) individuals that review the checks before they are sent out.

Joe also asked Sallie if he could see a copy of the bank statements on a quarterly basis. Sallie said that she would be happy to send them to him.

The budgeted amount for snow in 2002 was $10,000. The amount used in 2002 for snow removal was $3,741.31. Therefore, the balance of the unused budgeted amount for snow was $6,258.69. Motion from Tom to add that the $6,258.69 be added to the snow CD when it matures in February. Motion seconded by Sue and approved unanimously.

Manager's Report

Sallie handed out a new copy of the Board of Directors for BHS. There are now only six (6) directors on the Board.

A few letters that were received by TPSI and answered by Sallie were reviewed. Sallie had also updated the "Revised Rules & Regulations". Sallie instructed to contact Mike Mannes, the Association's lawyer and send him a copy. Sallie also to find out what steps the Association can implement in order to enforce the rules. There is a goal of the Semi-Annual Meeting for review of these Rules with the homeowners.

Old Business

Sue reported that she investigated all the playgrounds and they looked really great. The new "engineered mulch" is very soft and bouncy.

Sallie instructed to get new trash bags inserted into the new trash receptacles at all three (3) playgrounds.

In addition, there is also some cement residue on one of the posts at the large playground.

Stephanie informed the board that there are "mats" that can be put underneath swing areas to keep the mulch from moving around with the kid's feet hitting it. Sallie to investigate with Bosco.

Sallie also explained that the total remaining invoice was just under $19,000 and she was going to keep out $1,000 because Bosco would need to come out and finish up the grading during the springtime. The ground is too frozen now.

New Business

A newsletter is needed to go out soon. Sue to contact Denise Murphy who volunteered her time and services.

The meeting adjourned at 8:30 PM.